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Talmyric Clan & Guild Recruitment Board

Released Talmyric Clan & Guild Recruitment Board 1.9.0

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## Frequently asked questions

### Who is this add-on for?

Gaming forums that want to help players find clans, guilds, companies, corporations or other organized teams—and keep recruitment inside their community.

### Which XenForo version does it support?

It targets XenForo 2.3+ and has been tested against XenForo 2.3.13. Other 2.3 releases and custom styles should be checked on a staging forum before production use.

### Does it require another Talmyric add-on?

No. It is a standalone add-on and does not modify XenForo core files.

### Who can read an application?

The guild's owner, its authorized officers and members explicitly granted global recruitment-management permission can review it. Other applicants cannot read it. Internal officer notes and trial feedback are never shown in applicant conversations.

### Who can read application messages?

That applicant, the guild's current authorized officers and explicitly authorized global managers. Removing an officer removes their access. Closed applications retain a read-only conversation until an officer reopens the application.

### Can members apply to more than one guild?

Yes. Each member can have one application per guild. An officer can reopen an existing application after withdrawal or rejection; the member does not submit a duplicate application to that guild.

### Does the pipeline support dragging cards?

Stage changes currently use forms on the candidate review page. The board provides the pipeline overview; drag-and-drop movement is not included.

### How does Find My Guild decide what fits?

It uses saved preferences and current guild information. Selected games, region, platform, language and roles filter results; shared play styles help rank them. When both sides provide schedules, they need at least 30 minutes of overlap within the next 14 days. Missing schedule information is clearly identified.

Game names and role labels match as written, ignoring case. Results explain the matching criteria rather than presenting a prediction of acceptance.

### Is matchmaking powered by an external AI service?

No. Matching uses local rules and forum data. Saved preferences are not sent to an external matching service or shared with guild leaders.

### Will members receive matching alerts automatically?

No. Members must opt in. Saving preferences displays existing matches without sending a backlog of alerts. Future match alerts are limited to three per rolling 24 hours, with a seven-day cooldown for the same guild. XenForo alert preferences still apply.

### Are reminders and match alerts instant?

No. They use XenForo scheduled tasks and depend on normal task execution. Interview invitations and recruitment updates use native alerts, but external push delivery depends on the forum's configuration and delivery services.

### Can officers add members who never applied?

The named roster currently tracks accepted applicants. A guild can retain an aggregate count for its existing members, but those members do not automatically become individual roster entries.

### Can a forum require staff approval before listings appear?

Yes. Optional listing approval sends new guilds and edits to published guilds into a private review queue. Staff-hidden listings remain hidden until staff explicitly publishes them.

### Can administrators control banners and notifications?

Yes. Banner controls include enabled/disabled state, upload size, source dimensions and profile display height. Administrators can also control recruitment alerts, trial reminders, application conversations, matching and optional match alerts.

### Are Discord, email and calendar integrations included?

No direct integrations are included. Officers can share joining instructions in the application conversation or interview details. Calendar invitations, Discord synchronization and email digests are possible future additions.

### How do I upgrade?

Install the new release as an upgrade through XenForo's Add-ons area. Do not uninstall first: uninstalling removes the add-on's stored data. The package includes installation instructions and testing notes.
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